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Disclaimer: The
information provided on this
site does not represent the
opinions/positions of either the
Tideview Estates
Condominium Association or the
Evergreen-Harvard Group.
Documents/information provided
here represents that which is
publicly
available and is included solely
for the benefit and convenience
of owners and residents. All
"official"
inquiries or requests must be
presented to/through the
Evergreen-Harvard Group.
Recommended Contractor to Maintain/Repair
Residential Fire Sprinkler Systems:
LHR
Fire Protection, Raymond, NH --
(603) 309-2032
--
LHR Fire
Protection - Home (lhrfp.com)
This years Community Yard Sale will be held
on Saturday,
September 30, 2023.
** RAIN Date = October 1st **
The
hours are 9:00
am until 1:00 pm.
Letter from the Dover Fire Department
regarding use of grills and barbeques:
City of Dover GRILL Notice
(April 2023)
Availabilty of paint for garage and front
doors:
Tideview HOA Approved Paint
Colors (March 2023)
The Association
just announced that the insurance deductible
will double from $5K to $10K effective July
22, 2023. (read letter here:
Insurance Policy
Change eff July 22 2023)
This is somewhat unusual considering that
the current insurance contract runs through
November 1, 2023. (see insurance certificate
here:
Insurance
Certificate Nov 2022 thru 2023)
Perhaps the Association will offer an
explanation for such a drastic change to the
owners (and publish an amended insurance
certificate.)
UPDATE: The Insurance
Certificate has been updated to reflect the
new deductible amount (see here:
Insurance Certificate Nov 2022 thru Nov 2023
Amended.) Owners are still waiting
to hear why the terms of the insurance
policy were changed partially through the
insurance period and whether a reduction in
the insurance premium accompanied the
change.
April 19, 2023: "Official" copies of
the Declaration of Condominium and Bylaws
that were filed with the Registry of Deeds
in January were (finally) made available to
the owners:
TVC Declaration
1.2023
TVC Bylaws 1.2023
After months
following a possibly false postings
at the mail
house, formal requests for clarification, Board silence, and
owner/resident confusion, the "updated" Rules and
Regulations have been published --
TVC Rules and Regulations 3.27.2023
March 24, 2023: It appears that
amendments to the Declaration of Condominium
and ByLaws were filed with the Strafford
County Registry of Deeds on January 30, 2023
and thus became effective on that date (Declaration
& Bylaw Amendments OVERVIEW 2023).
Offical minutes of the voting by owners on
the amendments, including the number of
votes for/against, don't appear to have be
published nor have final copies of the
amendments themseleves (even though they may
be read on the Registry of Deeds web site
(or downloaded for a fee.)
March 17,
2023: The Tideview Association approved
paint supplier is Sherwin Williams, and all
color codes are on file with the local
Dover, NH store located on Central Ave. All
you have to do is call or stop in and ask
for
“Tideview
Garage”.
Using this exact title when speaking to a
store associate gives them access to
ALL
of the Association’s approved paint colors
for the TVC Community.
December 28, 2022:
2023 Approved Budget Memo
November 29, 2022: The approved 2023
budget (2023 Approved Budget) was announced and an owners
meeting scheduled for December 5, 2022 to
answer questions and/or permit owners an
opportunity to oppose implementation.
Monthly condo
fees will increase from $210 to $220,
effective January 1, 2023.
Owners should
vote "NO"
to the proposed changes to the Declaration
of Condominium and Bylaws documents; a
number of the proposed changes appear to
unnecessarily reduce the rights of
individual owners and increase the authority
of the Board of Directors.
Transparency of Board actions might be
reduced, which is of concern considering
recent actions to reduce the ability of
individuals to express concerns and lack of
association response to queries.
Greater adherence to the
State of NH
Condominium Act (RSA Chapter 356-B)
by the association would result in increased
confidence in the their desire to serve
owners and residents.
Before voting
"YES", owners should take time to review the
proposed changes. Remember, failure to
approve the changes now can result in
another attempt later, but, if the changes
are approved, the chances of getting them
amended later are very, very remote.
November 2022: Updated Insurance
Certificate:
Insurance Certificate Nov 2022 thru 2023
October 7, 2022. It appears that the Tideview Estates Condominium Association "Rules and Regulations" were changed on July 16, 2022, without properly notifying the owners and residents. The only indication was that the effective date was changed on the front page of the copy hanging on the mail house wall. Notice should have been posted on TownSq and an email sent to all owners.
A copy of the revised document will
be posted here when it becomes
available.
UPDATE (Oct 14,
2022): As expected, the association
hadn't reacted to either a specific
TownSquare posting request or in
response to the related NextDoor.com
discussion (even though at least one of
the board members subscribes to that
platform.) As a result, a follow-up
email was sent and a terse response was
received indicating that the document
would be added to TownSquare (without
any explanation as to why it wasn't
posted back in July when the document
was changed.) It was also asked that
the final audit report for last year's
financials (required to be provided to
the owners by April 2022 by the bylaws)
also be posted. Let's see what actions
follow and how long it takes. Stay
tuned.
The August 22, 2022 Response to
Cease and Desist Letter (see below) was as follows:
Mr. Ducharme:
I refute the
allegations you made in the subject letter
and deplore the ridiculous, inane threats
that you made.
The three internet entities you
listed are not related to my
ownership/residence in the “Tideview Estate
Condominium Association” complex; therefore,
the use of the Association’s governing
documents to support your “trademark
infringement” accusations are ridiculous and
totally inappropriate.
In case your
arguments might have some merit, I have
disabled access to the Tideview.org web
server, along with the “Tideview Estates”
Facebook and Twitter accounts.
I am seeking legal advice as to
whether these entities violate a New
Hampshire state trademark, as they are
virtual and not physically located in New
Hampshire.
As you suggested, it
might be beneficial for the Association to
make use of the Facebook, Twitter, and
domain accounts to provide information for
owners and residents and I would be willing
to entertain any suggested collaborations.
----
Last July, the
Association trademarked the name "Tideview
Estates Condominium Association" and, as a
result, they are now demanding that the
tideview.org web
site (established in 2006, 16 years ago) be
shut down, along with the associated
Facebook and Twitter accounts.
Their "Cease and Desist" letter
may be viewed here:
Tideview Name --
Cease and Desist.pdf
Legal positions and options are
currently being explored, but I may have to
disable the tideview site and the social media
accounts on or about August 23rd.
After all, if it goes to court, my meager
military retirement income is no match for
the "deep pockets" of the association.
Make sure that you let the board members
know how "proud" you are of them for the
"great" job that they're doing (not!).
An updated Declaration draft has
been published. These changes came out of
the Declaration Informational meeting with
Owners that was held on August 8, 2022.
These changes are in bold on pages 4 and 6.
The next informational meeting with
Attorney Ducharme to which all owners are
invited is on August 18, 2022 at 5:30pm in
Room 323 of the McConnell Center in Dover
(across from the Public Library).
Revised Declaration DRAFT - August 2022.pdf
EDITORIAL:
The association just released a document
(Read Here) attempting to explain the proposed changes
to key governing documents and
justify the associated $5,000 expense.
It
appears to be a
belated effort to gain owner support.
One of
the main reasons given is to conform to
existing NH statues. This is quite ironic
considering the many apparent failures to
follow existing requirements (and lack of
transparency) already identified on this
page.
It's also important to remeber
that, generally speaking, the NH statutes
prevail in cases when our "old" documents
are in conflict. There is no need to
change our documents.
Owners should be very cautious
and ask questions before voting for any
changes!
NOTE:
An associated
meeting on July 13th had to be rescheduled because only
six owners were present (including four
board members), because of the late
notification going out to all the owners
(only two days in advance), and the failure
of the association to present all owners
with a copy of the proposed changes well
enough in advance. This should
illustrate to everyone why New Hampshire
statutes require at least 10 days
advance notice to owners, accompanied by
a firm agenda and availability of all
meeting materials. The meeting format
was based on the owners having an
opportunity to throughly review the changes
well in advance and then questioning the
attorney as to the reasoning behind the
changes and why other changes might have
been omitted.
Eversource (PSNH) High Voltage Transmission
Line Tree Removal (2022)
It seems that the number of trees along the
southern border of Tideview property
(abutting the Garrison School and park) will
be reduced within the next several months or
so. It appears that Eversource has
decided to clear trees from their entire
150' wide easement instead of only those
trees deemed to pose a more immediate threat.
The trees by our mail house are also
probably affected. The
right-of-way/easement plan (see here) illustrates the extent of our
property which might be cleared. You
may want to note that our property and the
easement extend beyond the chain-link fence,
which belongs to us.
Hopefully, Eversource will communicate
details with each owner or, failing that,
with the property manager or Association,
who must pass the information onto the
owners.
2021 Annual Meeting Minutes
2022 Annual Meeting Minutes (Draft)
Replacement Front Door Specifications:
TVC Entry Door Specs 6.9.22
( Updated
June 10, 2022)
Update (May 4,
2022): The Association
admits that they've been operating for
at least 3 years (and possibly as much
as 7 years) without a reserve account
analysis. This means that the
money deposited in the reserve account
is done so with no real idea as to
whether or not it's adequate for
properly maintaining the association's
assets. There is also no valid
schedule/plan for replacing/repairing
our assets (roofs, roads, sewage station
components, etc.) Each year an
operating budget is presented to the
owners for approval that contains a
significant contribution to the reserve
account; however, the question now
arises as to how the amount has been
determined without there being a reserve
plan.
Owners must make their concerns known.
Reason for
concern?
The availability of
key association financial reports
continues to be an issue. It is difficult,
if not impossible, to get timely copies of monthly
income statements and balance sheets, the
current reserve/replacement account analysis, the
loan amortization schedule, and financial
audit reports.
Board members have a
fiduciary responsibility to properly manage
the association's funds and, it may be
argued, to keep the other owners properly
informed.
Lack of timely
dissemination of "standard" condominium
association reports may result in suspicion
that the board is attempting to "hide"
information from the owners.
Owners
must make their concerns known.
Most recently published
Reserve/Replacement Account
Analysis/schedule:
Reserve Analysis (thru Oct 2019)
(It's obviously time for an update to
be made available.)
Association Insurance Certificate Nov
2021 thru Nov 2022
Siding Project Amortization Schedule (Revised)
It
appears that the Siding Project loan has
been restructured (effective April
2021?) and the details not conveyed in
writing to all the owners. A link
to an estimated, "best guess" amortization schedule is
provided above.
Based
on the latest (August
2022) published
financial documents, it appears that the
interest has been reduced from 4.87% to
4.26% and the monthly payments reduced
from $4,226 to $2,724. The net
result is that the loan will be paid off
in September 2026 -- two years later
than planned!
Even
though the interest rate is reduced, the
Association will end up paying about
$6K more
in interest (and associated state
business taxes)!
If incorrect
assumptions have been made here (because
of the very, very limited and dated
information provided to the owners), a
detailed explanation of the current loan
arrangements and an updated amortization
schedule should be provided to all the
owners. Interested/concerned
owners should seek more information.
Latest
(June 2021) copy of Rules and Regulations: TVC
Rules and Regulations 6.18.21
2022 End of Windows/Doors Program Notice
2021 Windows/Doors Program Pricing:
TVC 2021 Door Window Pricing
2019 Financial Audit/Review Report
2020 Financial Audit/Review Report
Maintenance-After-hour
Emergencies: 603-622-7000
(Warning: Emergency Calls may result
in a $100 fee being charged to the unit
owner --
Chargeback Changes -- Effective Mar 1, 2022)
Association Manager: Tobin Waterson
Email:
TWatterson@evergreenmgt.com
Phone:
(603)418-7228
Association
Administrator: Brooke LaCroix
Email:
BLaCroix@evergreenmgt.com
Phone:
(603)945-3778
Maintenance
Coordinator: Linda Malbon
Email:
LMalbon@evergreenmgt.com
Phone:
(603)418-7419
Accounts Receivable
Coordinator: Lauri Young
Email:
LYoung@evergreenmgt.com
Phone:
(603)782-7682
TownSq App and Website
Contact Linda Cyr at
LCyr@evergreenmgt.com
Mobile app at
http://app.townsq.io
The
release to the owners of the audit report of
the yearly financials is required by
April of the following year by the governing documents.
Monthly Board of
Directors Meeting.
In order to comply
with NH condominium law, the
time,
date,
location, and
agenda must be
provided at least 10 days
before the meeting date
and
the meeting materials provided
to the board must also be made
available to the owners at the
same time the board receives
them.
The NH Condominium Act (RSA 356-B)
The act/law mandates
the following:
356-B:37-c Meetings of the
Board of Directors and
Committees of the Association.
–
The following requirements
apply to meetings of the board
of directors and committees of
the association authorized to
act for the association:
I. For purposes of this
section, a gathering of board
members at which the board
members do not conduct
association business is not a
meeting of the board of
directors. The board of
directors and its members may
not use incidental or social
gatherings of board members or
any other method to evade the
open meeting requirements of
this section.
II. Not
less than once each quarter,
and at such additional times
as may be specified in the
condominium bylaws, the board
of directors shall, subject to
the provisions of RSA
356-B:37-d, hold an open
regular meeting during which
unit owners shall be afforded
a reasonable opportunity to
comment on any matter
affecting the association. At
its discretion, the board of
directors may meet in a
meeting not open to unit
owners provided the meeting is
recorded and the recording is
made available to unit owners
for up to 30 days upon
request.
III. Unless
the meeting is included in a
schedule given to the unit
owners or the meeting is
called to deal with an
emergency, the secretary or
other officer specified in the
bylaws shall give notice of
each meeting of the board of
directors to each board member
and to the unit owners. The
notice shall be given at least
10 days before the meeting and
shall state the time, date,
place, and agenda of the
meeting.
IV. If any
materials are distributed to
the board of directors before
the meeting, the board of
directors at the same time
shall make copies of those
materials reasonably available
to unit owners, except that
the board of directors need
not make available copies of
unapproved minutes or matters
that are to be considered in
executive session.
V.
In the case of self-managed
community associations,
meetings of the board of
directors or committees
expressly for purposes of
implementation of decisions
made in open meetings shall be
exempt from the requirements
of RSA 356-B:37, 356-B:37-a,
and this section.
Latest Community Information
Notice (CIN) -- October 2019
Financial Reports are now being made
available on TownSq.
They should be posted on or about the
10th of each month; if they aren't,
concerned owners should contact the
property manager and/or a board
member. (October, 18, 2019)
Association Liability Insurance
The
association's current insurance
policy expires on
November 1st of each year;
owners should expect to receive a
formal notification regarding
renewal or a new policy.
Included in that notification -- as
required by law (see extract below)
-- must be a specific reference to
any changes (premiums, deductibles,
coverage, etc.) from the current
policies:
356-B:43 Insurance. –
I. The condominium instruments
shall require the unit owners'
association, or the board of
directors or managing agent on
behalf of such association, to
obtain:
(a) A master casualty
policy affording fire and extended
coverage in an amount equal to the
full replacement value of the
structures within the condominium,
or of such structures that in whole
or in part comprise portions of the
common areas;
(b) A master
liability policy, in an amount
specified by the condominium
instruments, covering the unit
owners' association, the board of
directors, if any, the managing
agent, if any, all persons acting or
who may come to act as agents or
employees of any of the foregoing
with respect to the condominium, and
all unit owners and other persons
entitled to occupy any unit or other
portion of the condominium; and
(c) Such other policies as may
be required by the condominium
instruments, including, without
limitation, workers' compensation
insurance, liability insurance on
motor vehicles owned by the
association, and specialized
policies covering lands or
improvements in which the unit
owners' association has or shares
ownership or other rights.
II. When any policy of insurance has
been obtained by or on behalf of the
unit owners' association, written
notice of the obtainment thereof and
of any subsequent changes therein or
termination thereof shall be
promptly furnished to each unit
owner by the officer required to
send notices of meetings of the unit
owners' association. Such notices
shall be sent in accordance with RSA
356-B:37-a.
III. Unless the
unit owners vote to terminate the
condominium under RSA 356-B:34, the
proceeds of the master casualty
policy shall be used to repair,
replace or restore the structure or
common area damaged by casualty.
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Salted sand available to
residents
The city provides residents of
Dover free salted sand,
located at the intersection of
Piscataqua and Drew roads.
Residents must bring their own
supplies, such as buckets,
bags and shovels.
Please note that when
temperatures are below
freezing, the pile can harden
and be more difficult to work
with.
For more information, contact
Community Services at
516-6450.
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Monthly assessments (condo fees)
increase from $200 to $210 effective
January 1, 2019
The
rules and regulations have
been amended to permit use
of window-type air
conditioners in the small
bedroom, subject to
certain requirements and
restrictions.
Wednesday, July
19, 2017
Front
door
keys recently
provided by owners have
been placed within the
Knox Box at the mail house
for use by the Dover Fire
Department. In an
emergency, personnel will
be able to quickly gain
entry into affected units
without having to use
damaging forcible entry
techniques.
Any
other
owners desiring to
have their front door
key(s) placed in the box
should contact the fire
department and request an
appointment for a
representative to meet
them at the mail house,
open the box, and place
their key(s) inside.
The insurance
deductible for water damage
has been increased from $5,000
to $10,000 effective
immediately!
Owners are encouraged
to ensure that their
homeowner's insurance policy
(HO-6) will cover the
$10,000 deductible.
Any
repainting of either
the front door or the
garage door
should be made
using the
color
described as
"Tideview
Estates Garage
Door" at the
Sherwin-Williams
store on
Central Ave.
in Dover (at
the North end
near
Weeks Crossing.)
 The
Association,
through
it's
insurance,
is responsible
for
repairs to
the interior
of units
due to water
damage -- no
matter what
the source of
that
water.
However,
payment of the
Association's
insurance
deductible for
Water/Ice
damage
(currently
$10,000/unit)
is the
responsibility
of the
owner(s) of
the unit(s)
suffering the
damage. Owner's
homeowner/condominium
(HO-6)
insurance
policies
will
cover the
deductible.
The
rules are
as follows:
1.
If
the damage
is less than
or equal to
$10,000 (the
Association's
insurance
deductible),
the owner is
financially
responsible
for all
repairs.
Normally, the
owner pays
their HO-6
deductible
and their
insurance
covers
the
rest.
However,
If they
don't have
insurance,
then they
pay for all
repairs
out-of-pocket.
2.
If
the damage
is greater
than $10,000,
then the owner
(and their
insurance) is
responsible
for
the first
$10,000 and
the
Association's insurance
is
responsible
for the
balance.
Remember,
water
damage
repair
coverage is
essentially
"no
fault."
It doesn't
matter where
the water came
from; the
owner(s) of
the unit(s)
suffering the
damage is
responsible
for paying the
Association's
insurance
deductible
for damage
repairs.
Note:
The
deductible
for insurable
events other
than Water/Ice
is $5,000 per
incident(see
below).
Note:
If
the source
of the water
is classified
as a "flood",
then the
deductible is
$25,000.
Grills
and
Barbeques
must not be
operated
within fifteen
feet of
units.
Damage to
Association buildings
or
fences will
be the
financial
responsibility
of the unit
owner.
In addition,
if the City of
Dover gets
involved, the
unit owner is
subject to
cost
reimbursement
fees and/or
fines.
Dover
Fire
Department
Letter
-- May
2011
Reminder:
Your
condo/homeowners
HO-6
policy
need only have
$10K
"assessment"
coverage.
In
the event
of a loss, the
association's
insurance
covers the
building and
all installed
features
(walls, doors,
windows,
cabinets,
carpets,
electrical and
plumbing
fixtures,
boiler, stove,
etc.)
Your insurance
only needs to
pay the $10K
deductible.
On
the other
hand, you are
responsible
for coverage
on all of your
personal
belongings and
for loss of
use.
The 'rule of thumb' is that the
Association's
insurance
covers
everything
that was in
your empty
unit the day
you moved in,
before you
brought in
your personal
belongings.
Coverage
is
only
applicable in
the event of a
defined
loss; routine
maintenance
and
replacement
due
to wear
and tear
remains the
owner's
responsibility.
The Association's flood insurance
has a $25K
deductible.
Letter Regarding Insurance Coverage:Insurance
Agent,
Aug 23
2010.pdf
Tideview Estates
pages on
Evergreen
Management Web
Site:
http://www.evergreenmgt.com/assoc/index.php?AssocID=31
The
Board
of
Directors
"normally"
meets the
third
Wednesday of
every month,
except for
April (where
it's combined
with the
annual owners'
meeting),
July, and
December.
Board of Directors:
- Christiana
Arsenault
-
Sheri
Garrity
-
Scott
Lamothe
-
Courtney Murphy
-
Heather
Wass (President)
heather.tvc@gmail.com
Property
Management:
The Evergreen
Harvard Group
evergreenmgt.com
72 Portsmouth
Avenue, Suite
#201
Stratham, NH
03885
Ph:
603-580-5192
Fax:
603-580-5590
Management
Contacts
Toby Watterson
Association
Manager
Linda Malbone
Association
Administrator
Lauri Young
Accounts
Receivable
Coordinator
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